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Application for Finance Coordinator

IMAGEN is a promotional marketing agency located on historic Route 66 in Glendora, California. We are an energetic team that helps our clients look great, advertise their products and services, and promote their events with awesome branded merchandise.

We are a growing company looking for smart, creative talent to grow with us! Right now we are looking for a Finance Coordinator, which is a mix of customer service, accounts payable and accounts receivable activity.

We’re offering:

  • Approximately 30 hours per week. Hours may vary.
  • Starting pay will vary depending on qualifications and experience.
  • Benefits including: Group health insurance // Retirement plan // Fitness reimbursement // Personal budget to purchase products at wholesale prices

We’re looking for someone:

  • With a friendly and positive demeanor
  • Who enjoys working with in a team-oriented environment
  • Who loves creative problem solving
  • With meticulous attention to detail
  • Who writes well and speaks confidently
  • With the ability work efficiently and calmly under tight deadlines
  • With a desire to engage with both suppliers and clients to make sure that the financial aspect of orders goes smoothly

Requirements:

  • Bachelor’s Degree or equivalent
  • Minimum 1 year of experience in either:
    • The promotional products industry
    • Accounting, Bookkeeping, Accounts Receivable, or Accounts Payable

                    DUTIES & RESPONSIBILITIES

                    Send Client Invoices: Review delivered orders for proper pricing and shipping charges. Create and send Invoices to clients. Respond to Client questions about invoices in a quick and friendly manner.  Keep detailed notes in the Job Tracker regarding any issues with pricing or invoicing so anyone viewing is well informed and understands any issues or questions.

                    Accounts Receivable: Ensure that Client Invoices are paid in a timely manner.  Send friendly and timely reminders to client by email and by phone to make sure accounts invoices do not go past due.  Keep the Finance Tracker up to date with detailed notes so that anyone viewing is well informed on the account status.

                    Supplier Invoice Reconciliation: Ensure that Supplier Invoices are received in a timely manner and are reconciled against corresponding Purchase Orders.  Notify relative parties quickly about pricing discrepancies making sure that issues are investigated resolved in a timely manner to allow for accurate invoices and profit margin calculation.

                    Accounts Payable: Arrange for payments to Suppliers on-time so that all vendor accounts remain in good standing.  Carefully manage timing of payments and method of payment to ensure that all vendor discounts and incentives are maximized.

                    PRIMARY INTERACTIONS

                    • Phone and email contact with suppliers and clients on a daily basis.
                    • Personal, phone, chat, and email interaction with fellow Team Members including Operations Team, Sales/Account Team, and Management.
                    • Excellent verbal and written communication is a must!

                    TECHNOLOGY WE USE

                    Our core technology is a cutting edge, web-based client and order management system, making it easy to track orders and communicate with clients.

                    In addition we use: (not all apply directly to the Operations Coordinator)

                    • Mac computers
                    • G Suite (especially Gmail, Google Docs/Sheets, and Google Calendar)
                    • Microsoft Office
                    • Slack
                    • WordPress & WooCommerce
                    • Adobe Creative Suite (especially Adobe Illustrator, Acrobat, and Photoshop)
                    • Quickbooks Online

                              Apply Online

                              Please apply online using the form below.  Please e-mail hr@imagenagency.com with any questions.